DATA PROTECTION STATEMENT

Personal data will be processed in accordance with the provisions of current UK data protection legislation. Data collected on the on-line incident reporting system will be kept securely by the University Safety Office.

It is sometimes necessary for the University to permit the University Insurance Section to view incident forms, and in turn they may provide copies, in accordance with current UK data protection legislation, to outside bodies in legitimate pursuance of legal proceeds.

The University Safety Office will also permit the University Occupational Health Unit to see incident reports when health issues may need to be followed up.

Incident Forms are also available to the relevant Safety Representative within the University to enable them to fulfil their functions in accordance with regulations concerning consultation with employees.

There is a legal requirement to notify certain types of incident to the Health and Safety Executive. In such cases the University Safety Office will provide information from the on-line incident reporting system on the prescribed notification form. The latter is attached to the relevant incident report and electronic copies kept securely by the University Safety Office.